Office Secretary

Tasks include:
– word processing;
– copy typing;
– letter writing;
– dealing with telephone and email enquiries;
– creating and maintaining filing systems;
– keeping diaries and arranging appointments;
– organising staff timesheets;
– basic accounts;
– using a variety of software packages, such as Microsoft Word, Outlook, Powerpoint, Excel, Access, etc.,
– to produce correspondence and documents and to maintain presentations, records, spreadsheets and databases;
– devising and maintaining office systems;
– liaising with staff in other departments and with external contacts;
– ordering and maintaining stationery and equipment;
– sorting and distributing incoming post and organising and sending outgoing post;
– organising and storing paperwork, documents and computer-based information;
– photocopying and printing various documents, sometimes on behalf of other colleagues;
– arranging in-house and external events.